Schools

Terms & Conditions

SCHOOL GROUP BOOKINGS

Please note, latecomers can be disruptive for other groups in the audience whose return travel arrangements may be jeopardized if the show starts late. Please plan your travel arrangements carefully so that you arrive at the theatre 30 minutes before the show start time.

BILLING AND PAYMENT DUE DATES

  • A non-refundable deposit of 25% is due within 5 business days from the time of booking.
  • The final payment (noted on your invoice) is due no later than 2 weeks before your performance date. After this date, the school is financially responsible in full for the number of tickets on the invoice.
  • Accepted Payment Methods: EFT/Direct Deposit, Credit Cards, Cheques, Cash and TDSB/TCDSB Direct Deposit (Purchase Order). TDSB and TCDSB school board credit cards are not accepted.
    • IF PAYING BY CHEQUE, PLEASE MAKE CHEQUES PAYABLE TO: YOUNG PEOPLE’S THEATRE. YPT’s HST number is: 11930 7254 RT0001
    • EFT/Direct Deposit: YPT’s banking information will be provided upon request. Deposit notifications, noting the Order # reference, are to be emailed to: finance@youngpeoplestheatre.org.
    • IF PAYING VIA TDSB DIRECT DEPOSIT: YPT must receive a copy of the Purchase Order five (5) business days after receipt of quote to secure your booking. When filling out Purchase Order forms, please fill out one PO for the final payment amount only. YPT will send a final invoice two (2) weeks prior to your performance, including any adjustments that have been made to your booking. Please “Goods Receipt” your Purchase Order upon receipt of final invoice, and please remember to adjust the PO to alert the board of any changes to the payment amount, if applicable. Our approved vendor number is 7022.  ***PLEASE MAKE SURE TO REFERENCE YOUR ORDER NUMBER WHEN CREATING YOUR PURCHASE ORDER***

Our Mailing Address:
Box Office
Young People’s Theatre
165 Front Street East
Toronto, ON M5A 3Z4
416.862.2222
www.youngpeoplestheatre.org

Important! If you are paying by personal cheque, please make sure your school name, booking # and performance date are written on the back of your cheque. Please note, a $5 handling fee will be applied to all school group invoices regardless of the method of payment.

SEATING

Individual tickets for school bookings are not printed. Your invoice is your ticket. Seating will be assigned on a first-come, first-serve basis, subject to groups with students requiring specific accommodation. Please inform box office staff directly of any groups with students requiring specific accommodation, in particular individuals using wheelchairs or other mobility devices. If there are any changes to your booking in regards to specific accommodations – either additional students or fewer students – you must call box office staff and inform them prior to your performance in order that our Front of House Staff are appropriately prepared.

COMPLIMENTARY TICKETS FOR TEACHERS AND SUPERVISORS

One complimentary teacher/supervisor ticket for every 20 paid student tickets will be made available. If there are students who require specific one-on-one supervision, please let us know at the time of booking as we will provide additional complimentary tickets for the accompanying support staff. Additional tickets may be purchased at the student rate where additional supervisors are necessary/ desirable.

LATE PAYMENTS AND NSF CHEQUES

Late payments will be subject to a 5% penalty charge. Payments are due 4 weeks prior to the date of your performance. In the case of an NSF cheque, a $35 NSF charge will be applied to the school’s account. Future bookings will not be accepted until outstanding balances are settled in full.

CHANGES TO BOOKINGS

Young People’s Theatre does not accept “tentative” bookings. However, bookings may be reduced by up to 50% of your original order by the final cut-off date noted on your invoice. A decrease in your booking after your cut-off date will not be accepted. The school is financially responsible for a minimum of 50% of the original booking regardless of the final number of students attending. All changes must be made by contacting a staff member in the box office; changes will not be accepted via voicemail. The Box Office is open Monday – Friday from 9am-5pm (with the exception of some holidays) and occasionally on weekends when performances are happening. To contact the box office please email yptboxoffice@youngpeoplestheatre.org.

CANCELLATIONS AND REFUND POLICY

Cancellations are only accepted within 2 business days after the order was placed. Cancellations will not be accepted after that time as bookings are not tentative. Should you need to postpone your school booking, we will make every reasonable attempt to re-book your group into the same production on a different date. Should no suitable date be found you may select another performance of a different production within the current season pending availability. As a registered children’s charity, YPT is not able to provide refunds.

ABSENT STUDENTS

If on the day of your performance there are absent students, you may request vouchers for those students to attend a weekend performance of the same production with their parents or guardians. Note, the student ticket is covered by the voucher, while the accompanying adult tickets would need to be purchased at the regular weekend pricing. Should the weekend performances be sold out or have finished the run, we would offer vouchers for these students to attend another age-appropriate production in the season for a weekend performance. Please note, vouchers are offered for absentee students only and not adult or supervisor tickets.

ON ARRIVAL

Teachers should plan to have their groups at the theatre 30 minutes prior to the start time of the show. Please select in advance one teacher to check-in with the YPT Sales Associate in the box office upon arrival on performance day. When checking in with the box office, please have ready the exact number of people in your group as this number is required in the unlikely event of a building evacuation. This teacher will be the contact between theatre staff and your school. Please also advise bus drivers there is no parking on Frederick St. and the street is patrolled vigilantly.

LATE ARRIVALS

Latecomers will only be seated when and if there is an appropriate break in the show. There is no guaranteed seating of latecomers. In the case of unexpected delays in arrival time, please call the box office at 416.862.2222 x2 to inform them of your estimated time of arrival.

POST PERFORMANCE ACTIVITIES

A 15-minute Q & A session with selected actors from the show is offered after school performances where schedule permits. Plan your travel time accordingly if you choose to participate. At selected Wednesday performances, a post-show Production Chat is scheduled. Tools-of-the-Trade production chats provide students with an inside look at the technical elements of the production. Only groups wishing to remain for the Production Chat should book for these popular sessions. Leaving the theatre during the Chat is disruptive to other audience members.

UNFORESEEN CIRCUMSTANCES & INCLEMENT WEATHER POLICY

If a group is unable to attend a performance due to weather conditions that jeopardize safe transportation or result in school closures, or due to unforeseen circumstances including but not limited to traffic congestion, bus mechanical failure, or delays in public transportation, we will make every reasonable attempt to re-book you into another performance. Only if our performance is cancelled due to weather, fire, electrical or other insurmountable impediments will refunds be made.

In the event of a cancellation of a performance by Young People’s Theatre due to weather, fire, electrical, unforeseen circumstances, or other insurmountable impediments, YPT is not responsible for ancillary costs that schools may incur related to performance attendance including, but not limited to, transportation and bussing.